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FAQ's - Applicants 


FAQs pertaining to a variety of application types:

How do I use the on-line-application?

Do I have to apply on-line? 

What if I don’t have a credit card to pay on-line?

How long will my application take?

What if my bachelor level education is not in engineering or geoscience?

What is the difference between membership and licensure?

How can I pay my application fees?

How can I pay my annual fees?

How do I get a waiver of my licence fee?

Can I get a waiver of my membership fee?

How do I renew my licence?

Who should I contact if I have questions about my application?


FAQs pertaining to mobility applications:

What is the Agreement on Internal Trade (AIT)?

I am registered as a Provisional Licensee in another Association. What registration category do I qualify for with APEGS? 



FAQs pertaining to member-in-training applications:

If I already have lots of experience, why do I have to apply as a member-in-training?

When can I start calling myself an “Engineer-in-Training” or “Geoscientist-in-Training”?

What are the academic requirements for a member-in-training?



FAQs pertaining to international graduate (member-in-training) applications:


Do I have to have my academic documents sent directly from my university?

What is direct confirmation of graduation and degree and why is it required?

How should I send my academic documents to APEGS? 

What do I have to do to get copies of my documents notarized/certified?

When is an academic assessment not required?

How long will it take to get the results of my academic assessment?

What are the Engineers Canada Syllabus descriptions?

How does the APEGS application process work for international engineering graduates?

What does “official” course descriptions mean?

 


FAQs pertaining to professional member applications (for existing APEGS members-in-training):

What are the requirements for references on the professional member application?

 


FAQs pertaining to work experience reporting (for members-in-training):

Ensure that you have read thoroughly and understand all experience reporting guidelines and the experience reporting form before attempting to write experience reports. This will greatly increase the chance of success and reduce the risk of being required to re-submit.


Where can I find the experience report submission cut-off dates?
 

How do I submit completed experience reports to APEGS? 

I'm not being directly supervised by a professional or licensee - What do I do?

I'm behind in submitting experience reports. Can I submit all four years in one report if I had the same job the entire time?

How many reports can I submit at once?


FAQs pertaining to Engineering Licensee and Geoscience Licensee applications:

What are the academic requirements for a Licensee?

What is a “scope of practice” or “field of practice”?

What are the requirements for references for Licensee applicants?

How many years of experience do I need to be able to apply as a Licensee?




Answers

FAQs pertaining to a variety of application types:


How do I use the on-line-application?
 

You can access the on-line application system from the link provided on the appropriate page under Apply. To get started, go to Start Application.

IMPORTANT: The person applying for registration is the person who must complete the on-line application. The applicant is responsible for ensuring that all the information entered is correct. The statements made in any application to APEGS must be true and correct. Any false or misleading statement on an application or relating to any document in support of this application, including concealment of any material fact, may be found to be contrary to the APEGS Good Character Guideline  and lead to denial or revocation of your registration.

You must use a credit card (Visa, MasterCard or AMEX) to apply online. Check the application fee table for the current processing fees. If you apply online, you must pay the GST. If your employer does not pay GST and they will be reimbursing you for the application fee, APEGS cannot reverse the GST payment. Examples of employers who do not pay GST on processing fees: Government of Saskatchewan, Saskatchewan Watershed Authority. 

If you cannot complete the application in one session, you may complete it later using the Temporary Username sent to your email address by the system. After 60 days of inactivity on an application, all of your information is removed.  Please ensure that the domain name “apegs.ca” is not blocked. If you don’t receive any emails from APEGS as you go through the on-line application, check your junk email folder or call the APEGS office.

Before starting your application, read the applicable application instructions on the APEGS website under Apply. Also, to sign the declarations at the end of the on-line application, you must review and be familiar with the Act and Bylaws (The Engineering and Geoscience Professions Act) of Saskatchewan. Click here to view the APEGS Privacy Policy.   

At the end of the on-line application, you will receive information on where to find your next steps on the APEGS website, depending on the application type you complete. 

Do I have to apply on-line? 

You must apply on-line unless a company is paying your application fee by cheque or the company who is paying the application fee does not pay GST (such as Government of Saskatchewan, Saskatchewan Watershed Authority). There is a paper form available on each applicable web page depending on the application type. 

We accept Visa, MasterCard and American Express in the on-line application system. If you cannot pay by credit card, then you must complete the appropriate paper application form. Scan and then email or fax or mail the completed paper application to the APEGS office (apegs@apegs.ca). You may pay for paper applications by credit card, cheque, cash or debit (cash or debit in person at the APEGS office only). 

Once you have submitted your application on-line, APEGS will send you an email with your file number to access your On-Line Profile. Click here to get to the On-Line Profile login page.

What if I don’t have a credit card to pay on-line? 

If you don’t have a credit card then you must complete the paper application form which is available for you to print from the appropriate web page, depending on the application type. Paper applications can be paid by cheque, credit card, cash or debit.  If you are paying by cheque, send your cheque and paper application form by mail or drop them off at the APEGS office during regular office hours. If you are paying by cash or debit card, bring your completed paper application with you to the APEGS office and make your payment in person. 

How long will my application take?

On the Application Fees and Timelines page there is both a table of fees AND the processing timelines. 

What if my bachelor level education is not in engineering or geoscience?

If your bachelor level education is not in either of these fields, then you may not be qualified to apply for a licence. However, if your bachelor degree is in a related field and you have a graduate degree in engineering or geoscience you might meet the academic requirements for member-in-training. You must follow the same process as international graduates, because we require a full academic assessment, even if your bachelor level education is from within Canada.

Click here for international engineering graduate assessment information.
Click here for international geoscience graduate assessment information.

If you do not think you can meet the academic requirements for member-in-training, but you have a significant amount of engineering or geoscience work experience then you may qualify as a engineering licencee or geoscience licencee. The Engineering Licensee and Geoscience Licensee page contains a table that shows how much work experience would be required for your type of education.

What is the difference between membership and licensure?

APEGS annual dues contain two components: a membership fee and a licence fee. If you are a practicing engineering or geoscientist on project or properties located in Saskatchewan you must pay both. If you are not practicing for a certain period of time, you can have your license fee waived in certain situations, but maintain your membership in APEGS. Go to the Annual Fees, Licence Waiver web page to find out if you qualify. Obtaining a licence waiver allows you to reinstate your licensee at any time without having to re-apply. You must reinstate your license if you start practicing again by calling the APEGS office and paying the prorated licence fee for the remainder of the calendar year.

Retaining your membership at a cost of $85 per year plus GST is a quick and easy option to have your licence available to be reinstated by a phone call and credit card number. Retaining your membership also allows you to vote in Council elections and at Annual Meetings and to receive communications from APEGS.

If you resign your membership or your membership lapses because you have not paid your annual fees, then you might have to re-apply to start practicing again depending on how long it has been since your membership ceased (the application fee is $300 plus GST for professional members and $200 plus GST for members-in-training). See the Reinstatement page for details on when you need to re-apply and what is involved.

How can I pay my application fees?

If you apply online you must pay by credit card. We accept Visa, MasterCard and American Express. If you are paying with cash or debit you must visit the APEGS office in person. You may send a cheque or money order by mail along with a paper application (if it's not possible to pay on-line for some reason). The APEGS address is 300 - 4581 Parliament Avenue, Regina, SK S4W 0G3.


How can I pay my annual fees?

Once your application is approved, you have six weeks to pay annual fees. During this six-week time period, you are entitled to use the designation(s) for which you were approved. It is best to pay on-line in your On-Line Profile under the "Fee Payments" tab in the blue bar at the top. Alternatively, you can pay by credit card over the phone, by cheque, money order, debit or cash (debit or cash in person at the office).  Note that your On-Line Profile is not created until after you have applied and the application has been accepted by APEGS staff into our database. You will receive an email when that has happened. 

How do I get a waiver of my licence fee?

To get a waiver of your licence fee you must make a request in writing using the Licence Waiver application form. Go to the Annual Fees, Licence Waiver web page to find details.

Can I get a waiver of my membership fee?

APEGS does not waive membership fees. If you have not paid by the deadline, and your membership lapses, or you resign your membership, then you might have to re-apply depending on how long it has been since your membership lapsed. See details on the Reinstatement page to determine when you need to re-apply.

How do I reinstate my licence?

If you obtain engineering or geoscience work on projects or properties located in Saskatchewan, you must reinstate your licence if you had received a licence waiver for the year. To reinstate your license after it has been waived, call the APEGS office at 306-525-9547 (in Regina) or toll free 1-800-500-9547 (anywhere in North America). We will prorate your licence fee for the remainder of the year.

Note that it is not possible to get a licence waiver a second time in the same calendar year.

Also note that you are not eligible for a licence waiver if you are residing in Saskatchewan and you are working at any job, including non-engineering and non-geoscience jobs. 

Who should I contact if I have questions about my application? 

International Graduates applying for member-in-training (including inter-Association mobility for member-in-training, international graduates) should contact AcademicReview@apegs.ca 

Canadian Graduates applying for engineer-in-training (including inter-Association mobility for engineer-in-training, Canadian graduates) should contact Fan Yang fyang@apegs.ca.  

Canadian Graduates applying for geoscientist-in-training (including inter-Association mobility for geoscientist-in-training, Canadian graduates) should contact AcademicReview@apegs.ca 

Members-in-training (with APEGS) applying as Professional Member should contact Alex Chabun alexc@apegs.ca 

If you are applying as a professional member through inter-Association mobility, contact Karli Landry klandry@apegs.ca

For temporary licencee applications, contact Shawna Argue sargue@apegs.ca 

For engineering licensee or geoscience licensee applications (including inter-Association mobility), contact Shawna Argue sargue@apegs.ca 

For permission to consult applications, contact Angela Foster afoster@apegs.ca  

For Certificate of Authorization applications, contact Karli Landry klandry@apegs.ca  

For all other inquiries, contact apegs@apegs.ca 

 


FAQs pertaining to mobility applications:


What is the Agreement on Internal Trade (AIT)?

The Agreement on Internal Trade stipulates that professionals can be registered in equivalent Association(s) in Canada without further assessment. APEGS calls these types of applications "Inter-Association Mobility". 

For full detail on the Agreement on Internal Trade, refer to the Engineers Canada web site: http://www.engineerscanada.ca/e/pr_mobility_2.cfm
If the link does not work, look under Programs, Mobility, National Mobility on the Engineers Canada Web site.

Information about mobility applications to APEGS can be found under the Inter-Association Mobility web page. 

I am registered as a Provisional Licensee in another Association in Canada. What registration category do I qualify for with APEGS?

APEGS does not have a "provisional licensee" registration category. In other Associations, depending on the Association, it signifies that the person has met all of the requirements for professional registration except for either the one year of Canadian work experience or the language requirement. The mobility application type you are eligible for with APEGS is either engineer-in-training or geoscientist-in-training.

If you have questions or to discuss the best route for your situation contact Shawna Argue, Director of Registration 
sargue@apegs.ca or call her at the APEGS office. 

 


FAQs pertaining to member-in-training applications:


If I already have lots of experience, why do I have to apply as a member-in-training?
 

APEGS mandates this process. All applicants, if they have not previously been registered as a professional engineer or professional geoscientist in any province or territory of Canada, regardless of their number of years of experience, must apply as an engineer-in-training or geoscientist-in-training before they can become a professional engineer.

If you are already registered as an engineer-in-training or geoscientist-in-training in another province or territory of Canada, and you have completed the academic requirements for registration, you can find your application instructions under Inter-Association Mobility – member-in-training application

When can I start calling myself an “Engineer-in-Training” or “Geoscientist-in-Training”? 

You may start using these titles after you have received notice either through a letter or in your On-Line Profile stating that your application for member-in-training has been approved (note that, within six weeks of approval, you have to pay the annual dues notice that is included with the approval letter). Once you have become registered as a member-in-training with APEGS, you have the right to use the title "Engineer-in-Training" or “Geoscientist-in-Training” for engineering or geoscience work (as applicable) pertaining to projects or properties located in Saskatchewan*. On business cards, in engineering/geoscience work, on job applications and in all correspondence the title must be written out in full because the acronyms "EIT" and “GIT” are not designated titles under The Engineering and Geoscience Professions Act or Bylaws nor are they publicly recognized acronyms. You may use any other title containing the word "Engineer" or “Geoscientist” as long as you are also identifying yourself as an Engineer-in-Training or Geoscientist-in-Training, as applicable. It must be clear to the public that you are not a professional engineer or professional geoscientist.

For example, the following is acceptable: 

Jane Smith, Engineer-in-Training
Project Engineer 

John Smith, Geoscientist-in-Training
Exploration Geoscientist 

*The titles Engineer-in-Training and Geoscientist-in-Training can only be used in the province(s) where you are registered as such and proper use of title varies by province. You must contact the specific Association(s) to determine the acceptable use of titles in that jurisdiction. 

If you have any questions on the use of titles, contact Chris Wimmer, P.Eng., Director of Professional Standards at 1-800-500-9547 (anywhere in North America) or 306-525-9547 (in Regina) or by email cwimmer@apegs.ca.

What are the Academic Requirements for a member-in-training?

For an engineer-in-training, we require a bachelor level university education in engineering that is recognized by Council. If you have a Canadian Engineering Accreditation Board (CEAB) accredited degree, then you meet the academic requirement. If you do not have a CEAB accredited engineering degree then we require an APEGS academic assessment to determine if your education is truly equivalent to a CEAB accredited program, as set out in the Canadian Engineering Qualification Board (CEQB) syllabi.

For a geoscientist-in-training, we require a four-year bachelor level university education in geoscience that is recognized by Council. For the Council to recognize your degree, it must meet the Canadian standard, which has been set out by Geoscientists Canada. The document “Geoscience knowledge and experience requirements for professional registration in Canada” (or the GKE) contains the details of this standard. See the International Geoscience Graduates web page for details. 

 


FAQs pertaining to international graduate (member-in-training) applications:


Do I have to have my academic documents sent directly from my university?
 

If you applied after April 1, 2015 you must have a credential assessment by World Education Services (WES). APEGS will get copies of the authenticated academic documents directly from WES. If you applied before April 1, 2015 then original or notarized/certified copies of academic documents do not have to be sent directly from the university. However, we recommend that you have your transcript and diploma sent to us directly from the university; This will fulfill both the requirement for original documents and the requirement for direct confirmation of graduation and degree. 

What is direct confirmation of graduation and degree and why is it required? 

If you applied after April 1st, 2015 then you do not have to provide direct confirmation of graduation and degree. You must provide APEGS with a credential assessment by World Education Services (WES). The WES assessment provide APEGS with direct confirmation of graduation and degree. If you applied prior to April 1st, 2015 then APEGS cannot approve you application as a member-in-training, unless your university has confirmed with APEGS that you obtained the degree you claim, and when you obtained it. This process is called "direct confirmation of graduation and degree". We require this confirmation because academic documents can be forged. Direct confirmation from the university provides us with confidence that an applicant’s documents are authentic. This process is different from sending us original or notarized/certified copies of your academic documents. These academic documents are required for the academic assessment. To approve your application, APEGS requires both direct confirmation of your graduation and degree AND notarized/certified copies of your academic documents.  

How should I send my academic documents to APEGS? 

All applicants are required to have an assessment done by WES (World Education Services) with some exceptions as listed on the International Engineering Graduates page. Academic documents are provided directly to APEGS from WES as part of their assessment.   

For those people who do not need a WES assessment completed, if you are sending notarized or certified copies of your academic documents then use regular mail. If you are sending original academic documents, send them by registered mail. All original documents submitted will be returned by registered mail if you include a note telling us that you want us to return the documents. Alternatively, if you bring originals to the APEGS office during regular business hours, you may leave them with us and we will contact you when you can pick them up.  If you are coming in person, we strongly recommended that you make an appointment with the appropriate APEGS staff person. 

 

What do I have to do to get copies of my documents notarized/certified? 

For those people who do not need a WES assessment completed:

Notarizing documents: You may submit a copy of original documents notarized as being a true copy of the original by a Notary Public. The Notary Public must do the following: apply their seal, sign, date, and include the text "Certified true copy of the original document" on EACH page of the documents. 

Certifying documents: You may submit a copy of original documents verified as being a true copy of the original by a professional engineer or professional geoscientist registered in Canada. The engineer or geoscientist must do the following: apply their professional seal, sign, date, and include the text "Certified true copy of the original document" on EACH page of the documents. 

When is an academic assessment not required? 

For engineer-in-training applicants, the only situations where the academic assessment form, fee and self-assessment are NOT required for international graduates are: 

  • You have a bachelor degree accredited under a Mutual Recognition Agreement (MRA).  Such agreements exist with the accreditation bodies in these countries**: United States, United Kingdom, France, Ireland, South Africa, Australia, New Zealand, Japan, Chinese Tapei, Hong Kong China, Korea, Malaysia, Russia, Singapore, Turkey and India. See the International Mobility page for important details.
  • You have a bachelor level university program of study in engineering (bachelor degree or equivalent) and a PE designation in the United States.
  • You are a faculty member at the University of Regina or University of Saskatchewan, and you have a bachelor level university program of study in engineering (bachelor degree or equivalent) and a PhD (any discipline).
  • You obtained your bachelor degree in engineering from an institution that is on the Canadian Engineering Qualifications Board (CEQB) List and you have one of the following: 
    • a Masters and/or PhD in engineering from Canada in the same or closely related discipline as your bachelor degree; OR
    • a Masters and/or PhD in engineering from an institution where there are MRA-accredited bachelor degrees (outside Canada) in the same or closely related discipline as your bachelor degree.
  • We have previously assessed an applicant who completed the same bachelor program as you have and they have successfully passed confirmatory exams. After we have received your application, we will inform you if this applies to you. 

** IMPORTANT: Not all degrees from these countries are accredited. It depends on the specific details of the agreement. APEGS will contact you if this applies to you. 

For geoscientist-in-training applicants, the only situation where the academic assessment form, fee and self-assessment are NOT required for international graduates is if you have a four-year bachelor level program of study in geoscience that is acceptable to Council, a Ph.D. and are a faculty member in geoscience at a Saskatchewan University.

How long will it take to get the results of my academic assessment? 

Application processing time depends on your particular situation. International engineering graduates who do not require the detailed academic assessment can expect a shorter processing time (approximately two months). Applications that require the detailed academic assessment generally take a minimum eight months, but may take up to a year. Depending on the outcome of the assessment, to fully meet the academic requirement may take considerably longer. Any further academic preparation required as a result of the academic assessment will extend the time period required to become qualified for registration as a member-in-training. 

What are the Engineers Canada Syllabus descriptions? 

The Canadian Engineering Qualifications Board (CEQB) of Engineers Canada develops and maintains a content description for a generalized Canadian Engineering program in many of the disciplines commonly offered in Canada. These are called syllabus descriptions. Each discipline contains two syllabi, one called Basics Studies, which is common to all disciplines, and another which is specific to the discipline e.g., Civil Engineering, or Mechanical Engineering. The CEQB Syllabi page contains links to all the syllabi. 

How does the APEGS application process work for international engineering graduates? 

Click here for a EIT flow chart which provides an overview of the application process. It will help you understand the application process. There may be technical exams or courses assigned, depending on the results of the academic assessment. 

Unless you meet the Registrar's Acceptance List, at a minimum, you will be assigned confirmatory exams. These exams are comprised of two compulsory subjects and one elective from the appropriate discipline specific syllabus (syllabus descriptions). APEGS will consider all your information to determine if the exams can be waived (Looking to Waive policy). Additional exams/courses, over and above the confirmatory exams, may be required if deficiencies are found in your program of study. 

You application will be denied if there are more than six deficiencies identified in your academic studies and it is deemed that you require further education. 

What does “official” course descriptions mean?

“Official” course descriptions means that the description is published by the institution. There are a number of ways these can be published:

  • on-line
  • in a booklet (you may make a copy as long as you include the publication details)
  • a special document/letter issued by the university

If the university does not have official course descriptions, you may prepare them yourself, but you must have someone (usually a professor in the appropriate department) in the university verify that they are correct. 


FAQs pertaining to professional member applications (for existing APEGS members-in-training):


What are the requirements for references on the professional member application?

For professional member applications, you must provide the names of the three people registered as either a professional engineer or professional geoscientist in Canada or the USA. We accept references from professional engineers registered in the United States, however at least one of your references must be from a professional engineer or professional geoscientist registered in Canada. For special circumstances, contact Shawna Argue, Director of Registration.

 


FAQs pertaining to work experience reporting (for members-in-training):

Where can I find the experience report submission cut-off dates?

They are located here, under Apply, Work Experience Reporting.

How do I submit completed experience reports to APEGS?

Click here and scroll down to "How do I submit completed experience reports to APEGS?" (under Apply, Work Experience Reporting).

I'm not being directly supervised by a professional engineer, professional geoscientist, engineering licensee or geoscience licensee - What do I do?

Section 4 of Experience Guideline 1 explains what you need to do. 

For engineers-in-training, you can find Experience Guideline 1 here.

For geoscientists-in-training, you can find Experience Guideline 1 here.

I'm behind in submitting experience reports. Can I submit all four years in one report if I had the same job the entire time?

No, you cannot submit all four years of experience in one report. Even if you are behind in experience reporting, you still must submit reports that are of the duration outlined in Experience Guideline 1. Note that you can submit all reports at once.

How many reports can I submit at once?

You can submit all reports at the same time and even out of chronological order (most recent report submitted first, for example). The order that reports are submitted does not matter.  



FAQs pertaining to Engineering Licensee and Geoscience Licensee applications:


What are the academic requirements for an Engineering or Geoscience Licensee?

A table on the Engineering Licensee and Geoscience Licensee page provides the combination of academic and experience requirements for engineering licencee or geoscience licencee.

What is a “scope of practice” or “field of practice”?

These terms have the same meaning and are used interchangeably in engineering and geoscience licencee registration. They refer to the limitation of the area of practice in which an engineering licencee and geoscience licencee holders are allowed to work.

What are the requirements for references for Licensee applicants?

An applicant must nominate four or more Canadian or American referees with first-hand (supervisory or in a review capacity) knowledge of the applicant’s work. Names of referees are provided by the applicant on the application form. At least three of the referees must be a Professional Engineer, Professional Geoscientist, Engineering Licensee or Geoscience Licensee. If experience outside Canada or the United States must be verified, additional referees are required. 

How many years of experience do I need to be able to apply as a Licensee?

Please see the Eligibility Table on the Eng/Geo Licensee page.



Association of Professional Engineers and Geoscientists of Saskatchewan
Achieving a Safe & Prosperous Future Through Engineering & Geoscience