Work Experience Reporting


Ensure that you have read thoroughly and understand all experience reporting guidelines and the experience reporting form before attempting to write experience reports. This will greatly increase the chance of success and reduce the risk of being required to re-submit. 

Forms and guidelines for engineering


Forms and guidelines for geoscience


NEW - YouTube videos of the Work Experience Reporting Orientation posted at the bottom of this page.

*Note 1: The experience reporting forms are for members-in-training and member-in-training applicants who have been assigned confirmatory exams and have been given the option of submitting work experience as a possible means of waiving these exams.

*Note 2: If you are registered as a professional engineer in the United States, then your NCEES Record will suffice for experience reporting, academic documents and references. There is no need to submit experience reports on APEGS forms if you will be submitting your NCEES Record.

The experience reporting forms are updated occasionally as needed. Please make sure you are using the most recent version of the form each time you draft an experience report. You can submit the professional member application at the same time you submit the last of your reports. See the Professional Member page for the application form and instructions.

Results of experience review are not provided via phone or e-mail. Results are sent by letter. Please do not contact the APEGS office for experience results. You can also check experience report and application status in your On-Line Profile under My Applications by clicking "Login" in the top right corner. It takes one to three months for experience to be reviewed from the time forms are received and completed in full. If there are problems with your report(s), you will be contacted.


Experience Report Submission Cut Off Dates


The Experience Review Committee receives reports two weeks ahead of each committee meeting. Cut-off dates for receipt of experience reports for upcoming committee meeting dates are shown below.  It is highly recommended that you get reports submitted at least one week before the cut off date. That way, if there are any issues found with the report, then there is a chance it can be resolved prior to the cut off date (all issues must be resolved before the report will go to the committee).



Upcoming report submission cut-off dates (there must be no issues with the report in order for it to go to the committee. These dates are subject to change):

Cut-off Date Results Mailed By
January 4th, 2017 February 15th, 2015
February 8th, 2017 March 23rd, 2017
March 22nd, 2017 May 3rd, 2017
April 26th, 2017 June 6th, 2017
May 31st, 2017 July 13th, 2017
  • Further dates will be posted here once committee meeting dates are set
  • These dates are subject to change

 

Results of experience review are not provided via phone or e-mail. Results are sent by letter and can also be found in your On-Line Profile under 'My Applications" when they become available. Please do not contact the APEGS office for experience results. It takes one to three months for experience to be reviewed from the time reports are received and completed in full. If there are problems with your report(s), you will be contacted.


 

How do I submit completed experience reports to APEGS?


Your options are as follows:

1) Mail. Ideally submit the original, hard copy of the completed report by mail. You should always keep a copy of the report just in case it doesn't arrive at our office.

2) Scan and email to apegs@apegs.ca. If you are concerned that the report will not make it to our office by the cut-off date you are aiming for, you can scan and email the report to apegs@apegs.ca.  The scan must be of good quality and the file size less than 5 MB. Good quality is necessary because once we receive the report we have to print and scan it again in a small file size for posting to a secure file sharing site for Reviewers. Also, if your supervisor or mentor scanned and emailed the signed report to you, then you printed it for your signature and scanned it again, then by the time we print and scan it the third time, the quality can become too low for Reviewers, therefore mailing the original is preferred. 

3) Fax. We discourage faxing reports since the quality is usually very poor and hard to read after it is scanned again for Reviewers. 



Mentor Approval and Mentor Request forms:


Those members-in-training needing a mentor for experience reporting purposes need to submit to APEGS either the Mentor Approval form (in cases where you have a mentor in mind already) or the Mentor Request form (if you require a mentor from the APEGS list of volunteers). Please note: due to high demand and fluctuating quantity of volunteer mentors, mentor requests may take 6-8 weeks or more to process. See section 4 of Experience Guideline 1 for complete information. The forms and guidelines can be found under either work experience reporting - engineering or work experience reporting - geoscience.


Experience Reporting Orientation Presentation

Attached in the Related Documents below is the Experience Reporting Orientation presentation and YouTube videos. This presentation is given twice per year in Regina and Saskatoon. See the APEGS Events calendar for the next presentation date. If there are none shown there, then the next one has not been booked. 


Questions

Frequently Asked Questions (FAQs) on experience reporting can be found here

If you have any questions about experience reporting, please contact the Registration Assistant at the APEGS office: Local Regina 525-9547, Toll free 1-800-500-9547 or by email at alexc@apegs.ca. Please allow two weeks time for a response due to the high volume of inquiries to the APEGS office.


Related Documents


Work Experience Reporting Orientation presentation - latest version Nov 2014


Related Links


Work Experience Reporting - Engineering
Work Experience Reporting - Geoscience
Professional Member


Videos - Work Experience Reporting Orientation


Below is a recording of the work experience reporting orientation presentation. It is recorded in four parts of approximately 15 minutes.